What are the characteristics of a good minutes?

The following are characteristics of good meeting minutes:

  • Records attendance. Good meeting minutes indicates those who were invited before the meeting and those who actually attended.
  • Decisions, actions and owners.
  • Report and relevant files.
  • Use a structured format.
  • Distribute the minutes.

What are the benefits of the characteristics of meeting?

7 Characteristics of Efficient Meetings

  • Have a Single Clear Purpose. The ideal meeting has a single clear purpose.
  • Tolerate Zero Distractions.
  • Have Measurable Outcomes.
  • Create Actionable Tasks with Follow-Up.
  • Involve the Minimal Number of Participants.
  • Are Well-Prepared.
  • Generate Valuable Post-Meeting Reports.

How do you describe a successful meeting?

Top Six (6) Characteristics of Effective Meetings

  • Effective meetings are productive. Effective meetings always have a goal.
  • Effective meetings are safe.
  • Effective meetings are well organized.
  • Effective meetings are relevant and engaging.
  • Effective meetings are efficient.
  • They are collaborative.

What’s another word for meeting?

Synonyms & Antonyms of meeting

  • assembly,
  • congress,
  • convention,
  • convocation,
  • council,
  • gathering,
  • get-together,
  • huddle.

What do you say when chairing a meeting?


  1. Start the meeting. Welcome any new members.
  2. Receive apologies for absence.
  3. Check for Conflicts of Interest on the items on the agenda.
  4. Ensure that additions or amendments to minutes are recorded.
  5. Set the scene. State the objectives of the meeting and each item.
  6. Try to be brief when making a point.

What should I say when opening a meeting?

You can start with a simple greeting, using phrases such as:

  1. “Good morning / afternoon”
  2. “Let’s begin”
  3. “I’d like to welcome everyone”
  4. “Since everyone is here, let’s get started”
  5. “I’d like to thank everyone for coming today”

How do you start off a meeting?

The Right Way to Start a Meeting

  1. Make the purpose of the meeting clear.
  2. Be specific about the purpose of each agenda item.
  3. Ask people to filter their contributions.
  4. Reiterate any important ground rules.
  5. Head off passive-aggressive behavior.
  6. Decide whether to roundtable.

What is a roll call in a meeting?

A taking of attendance as part of a meeting agenda. A voting method in a deliberative assembly. Roll call (policing), a briefing to take attendance and other purposes.

Who does the roll call in a meeting?

The secretary will call roll call, noting each members’ vote and at the end says: Secretary: “Madame Chair/Mr. Chair, the motion passes 7-0 or the motion fails 2-5.” The above is followed for each item on the agenda.

What is the meaning of roll?

roll verb (MOVE)

to move in a direction by turning over and over or by traveling on wheels, or to cause something to move in this way: [ I ] The coin rolled off the table. [ T ] I rolled the spare tire around to the side of the car. [ I ] Tears rolled down his cheeks.

What are the steps to conduct a meeting?

7 Step Meeting Process

  1. Clarify Aim/Purpose.
  2. Assign Roles.
  3. Review Agenda.
  4. Work through Agenda.
  5. Review meeting record.
  6. Plan Next Steps and Next Agenda.
  7. Evaluate.

What are the six basic steps for conducting a meeting?

6 Steps to Conducting Successful Meetings

  • Make Arrangements. Before the meeting, first identify the key employees needed in the meeting.
  • Prepare and Distribute an Agenda Prior to the Meeting.
  • Define The Meeting’s Objectives.
  • Assign Action Items.
  • Provide Materials.
  • Don’t Waste Time.

What is the first step to an effective meeting?

Define the objective

The first step to a good meeting is defining the meeting objective — the ‘why’. This will aid in keeping the discussion focused and will help to measure the success of your meeting. If you’re certain a meeting is necessary, determine its aim.

What is the role of participants in a meeting?

Participants are the extensions of the leader in many ways; they should contribute as much as possible to the agenda items, create a comfortable environment for others to share their ideas, and keep track of the allotted time so the meeting can end promptly.

How do you create an effective meeting?

How to Run a More Effective Meeting

  1. The Three Rules of Running a Meeting. Set the Agenda.
  2. Control the Meeting, Not the Conversation. Let Them Speak.
  3. Make Meetings Essential. Do a Meeting Audit.